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RCA Media Accreditation- Terms and Conditions

These specific Terms and Conditions apply to journalists and photographers who obtain RCA Accreditation:

Whilst present at the Racecourse the RCA Accreditation holder shall:

  1. comply with the applicable Racecourse Terms and Conditions of Entry; and
  2. comply with the reasonable instructions of the Racecourse and
  3. comply with BHA General Instruction 5.2 and
  4. behave at all times in an appropriate manner and show respect to fellow colleagues, racecourse staff and racegoers whilst on a racecourse. Any complaint about an individual’s behaviour should be directed to the HWPA President and the Managing Director of the racecourse where the incident took place, copied to the RCA, within 5 working days of the incident.

Only RCA Accreditation holders and their Employer who have been officially authorised by the relevant rights holders shall be entitled to:

  1. collect, collate, supply or Publish any raceday data; and/or
  2. collect, collate, supply or Publish any audio visual, or audio material.

The RCA Accreditation holder shall not assist any third party to breach any Racecourse Terms and Conditions of Entry, Racecourse ticket conditions and/or Racecourse media accreditation terms or assist any unauthorised individual/company to gain access to the Racecourse.

Photographs shall not be altered or manipulated by means other than:

  1. cropping performed in good faith and not so as to distort the meaning or the circumstances depicted in the Photographs,
  2. standard computerised ‘enhancement’ in the form of minor alterations.
  3. For the avoidance of doubt, and by way of example and not limitation, Photographs shall not be photo-shopped so as to obscure or remove a sponsor’s name or logo.

Holders of RCA Accreditation agree to the following:

  1. to only undertake paid work on behalf of the bona fide media organisation/client as registered on my RCA accreditation.
  2. to brief any other commissioned work for commercial gain to the racecourse in advance. The racecourse reserves the right to manage the areas available onsite for media and commercial photography on this basis.
  3. Specific non-media organisations will be considered by the RCA/racecourses on a case-by-case basis.

SCHEDULE 2

These specific Terms and Conditions apply to Employers of journalists and photographers who obtain RCA Accreditation:

The Employer may Publish Photographs and Editorial Text Reports:

  1. in its Printed Paper Titles and in its New Media Services PROVIDED THAT any such use of Photographs and Editorial Text Reports is subject to the conditions of use set out in clause 2 below; and
  2. in Social Network Services PROVIDED THAT any such use of Photographs and Editorial Text Reports on Social Network Services is subject to the conditions of use set out in clause 2 below.

Unless the Employer is officially otherwise authorised by the relevant rights holder; the Employer shall only be entitled to Publish Photographs and Editorial Text Reports subject to the following restrictions:

  1. Editorial Text Reports may be published for editorial/news reporting purposes only;
  2. Editorial Text Reports may not be used or Published in (or for promoting or advertising) any game or competition save for a free-to-enter game or competition that is used as a promotional tool for bona fide editorial news services;
  3. Photographs and/or Editorial Text Reports shall not be used or Published in a manner that emulates audio-visual or audio material;

Photographs and/or Editorial Text Reports shall not be used or Published in any website, publication or other service or product, which:

  1. includes any Unauthorised Race Streaming;
  2. advertises or promotes (including without limitation via the inclusion of hyperlink(s)) Unauthorised Race Streaming content on another website, publication or other service or product;
  3. incorporates any unauthorised use of Racecourse logos or trademarks. For the avoidance of doubt, Racecourse logos or trademarks accompanying or within Race reports and editorial articles in newspapers (or any special supplements/magazines provided the same are not sold or distributed at point of sale separately from such newspapers) are permitted; and/or
  4. incorporates any unlicensed data where such use or Publication amounts to an infringement of the Racecourse or its licensees’ intellectual property rights.